Data Privacy Notice

DATA PRIVACY NOTICE

Chroma Church Leicester

 

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

 

2. Who are we?

Chroma Church, Leicester is the data controller (contact details below).  This means it decides how your personal data is processed and for what purposes.

 

3. How do we process your personal data?

Chroma Church, Leicester complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

 

We use your personal data for the following purposes: -

  1. To enable us to provide a voluntary service for the benefit of the public in a particularly geographical area as specified in our constitution;

  2. To administer church attendee records;

  3. To fundraise and promote the interests of the charity;

  4. To manage our employees and volunteers;

  5. To maintain our own accounts and records (including the processing of gift aid claims);

  6. To inform you of news, events, activities and services at Chroma Church.

 

4. What is the legal basis for processing your personal data?

  • Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law;

  • Processing is in the legitimate interests of the church and individual in order to effectively carry out the day to day running of the church such as rotas and to keep the individual informed of activities, meetings and events that could of specific interest to the individual.

  • Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: -

    • the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and

    • there is no disclosure to a third party without consent.

 

5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the church with your consent.

 

6. How long do we keep your personal data?

We keep data as long as an individual is in regular contact with the church. However, we retain data for gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate.

 

7. Your rights and your personal data 

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

  • The right to request a copy of your personal data which Chroma Church, Leicester holds about you;

  • The right to request that Chroma Church, Leicester corrects any personal data if it is found to be inaccurate or out of date; 

  • The right to request your personal data is erased where it is no longer necessary for Chroma Church to retain such data;

  • The right to withdraw your consent to the processing at any time

  • The right to request that the data controller (Chroma Church) provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].

  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;

  • The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]

  • The right to lodge a complaint with the Information Commissioners Office.

 

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

 

9. Contact Details

 

To exercise all relevant rights, queries of complaints please in the first instance contact the Church Office, Chroma Church, 15, Putney Road West, Leicester LE2 7TD, 0116 2985311.

 

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

CHROMA
CHURCH

0116 298 5311

admin@chroma.church

‚Äč

15 Putney Road West

Leicester, LE27TD

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Registered in England & Wales.

Company No. 6528317  Charity No. 1123681

@2018 by Chroma Church.